About your address book
Your address book contains information about all the contacts that you have added manually or that were added for you automatically.
The main address book page shows the following information about each contact listed:
- Name
- Running man status (for Instant Messenger users only)
- Email address
- Phone number
How to access your address book
You can view either a brief summary for every email address you have in your address book or detailed information about a single email address.
To view your address book list:
On the Email window, click the Addresses button.
To view/edit details for an email address:
1. On the Email window, click the Addresses button.
2. Click the name or the pencil icon next to the name of the contact you would like to view or edit.
3. The detailed view offers the following tabs for each contact listed:
Address email from your address book
You can address an email directly from your address book before you start the email.
1. On the Address Book window, click the box next to each email address to which you want to send an email to place a tick mark in it.
2. Click the Write Email button. The email addresses you selected will appear in the To: box.
Running man status
The running man will be displayed next to an address if the person is a member or an Instant Messenger user and you've set the preferred email setting under the contact's name tab to a screen name or a Netscape email address.
If the running man icon is visible next to an address, it can show you that person's Instant Messenger online status:
If that person is logged into Instant Messenger, the icon will look normal and clicking the icon will open a window, where you can either start an IM session or email the person.
If they are not signed on, the icon will be greyed-out and you will not be able to start an IM session with them.
Note: The running man status is determined when the window is first opened or refreshed. To see the latest status, reopen the window or refresh it (press the F5 key on the keyboard if using Microsoft Internet Explorer). Depending on your internet connection speed, the correct running man status may take a few seconds to be displayed.
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Summary tab
The summary tab of your email on the web address book shows some of the details from the following tabs, all on one page.
- Home: This box will display a summary of the information from the home tab.
- Work: This box will display a summary of the information from the work tab.
- Email: This box will display a summary of the information from the name tab.
- Phone: This box will display a summary of the information from the phone tab.
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Name tab
Each entry in the addresses list must include at least one of the following entries from the name tab:
- Nickname
- First name
- Last name
- Screen name
- Email 1 or Email 2
Additional entries include:
- Category (drop-down menu used for easier organisation)
- Preferred email (drop-down menu)
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Phone tab
All phone tab entries are optional. They include:
- Phone boxes (five available)
Each field has a drop-down menu so that you can select the type of phone number. For example: mobile, fax, home, pager, or work.
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Home tab
All home tab entries are optional. They include:
- Street
- City
- County
- Post code
- Country
- Web page
- Use as default postal address (tickbox)
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Work tab
All work tab entries are optional. They include:
- Company
- Job title
- Department
- Street
- City
- County
- Post code
- Country
- Web page
- Use as default postal address (tick box)
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Personal tab
All personal tab entries are optional. They include:
- Spouse
- Family names
- Birthday
- Anniversary
- Custom boxes (four)
- Notes
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